Term: Permanent
Working hours: Full time – Monday to Friday 37.5 hours per week (part time also considered)
Department: Housebuilders
Location: Norwich
The firm

Birketts is an ambitious full service, top 50 UK law firm, operating in East Anglia, Essex, London and the surrounding areas.  With a rich heritage spanning over 150 years we’ve built an enviable track record advising businesses, institutions and individuals in the UK and internationally.

The department

We have one of the best regarded and largest property departments in the country.  Our specialisms include residential and commercial development, real estate investment, landlord and tenant, planning, secured lending and residential conveyancing.

Our House Builder Team offers a full service to private house builders and housing associations from site acquisition to plots sales.


To provide professional, proactive, high level secretarial/administration support to an allocated group of fee earners and to the wider team, including:

  • File opening
  • Preparing draft contracts, transfers and leases upon receipt of reservation
  • Issuing contract packs and links to data rooms to buyers’ conveyancers
  • Scanning of hard copy correspondence and documents and e-filing in our document management system
  • Preparing engrossment documents for signature
  • Preparing completion statements, accounts forms and bills
  • Monitoring receipt of funds and liasing with Accounts to ensure outgoing payments sent
  • Dating completed transfers and leases, scanning and sending hard copies to buyers’ conveyancers
  • Requesting DS3s and consents to dealing from lenders, scanning and sending to buyers’ conveyancers once received
  • File closing
  • Understands and can use a variety of software packages such as Microsoft Word, Excel and Outlook to produce correspondence and documents to a high standard;
  • Assist in maintaining compliant and accurate file management and office systems;
  • Carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies;
  • Ensure that all electronic filing is up to date and maintained at regular intervals;
  • Proof read all work, checking for spelling and grammar;
  • Provide support to other administrators within the team and provide cover as and when necessary;
  • Ability to take and make internal and external telephone enquiries politely and professionally;
  • Clarify instructions from fee earners should they be unclear or if deadlines are not made explicit.
Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.


One of the best things about joining Birketts is our rewards package. We are appreciative of those who work for us, and our rewards package is reviewed regularly to reflect that.

You can expect to receive:

  • 25 days holiday (FTE) plus Bank Holidays
  • Long Service holiday award – 1 extra week every 10 years continuous service
  • Private Healthcare - BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance   - 4 x salary / Permanent Health Insurance
  • Paid ESG (Environmental, Social and Governance) day
  • Enhanced Maternity/Paternity Leave
  • Gym Flex membership
  • Electric car scheme
  • Dress for your Day Policy
  • Agile Working Policy
  • Season Ticket Loan

We are a flexible business and have embraced a hybrid working model where colleagues enjoy a mix of office and home working. We welcome applications from people looking for flexible, agile and part time roles and we are happy to explore your preferred working patterns as part of your application.