HR Administrator

Term: Permanent
Working hours: Full-time (Full time – Monday to Friday 37.5 per week )
Department: Business Services
Location: Ipswich
The firm

Birketts is an ambitious full service, top 50 UK law firm, operating in East Anglia, London and the surrounding areas.  With a rich heritage spanning over 150 years we’ve built an enviable track record advising businesses, institutions and individuals in the UK and internationally.

Throughout our history our ethos has remained simple: we provide clear legal advice and value and insight to our clients.

We believe that through this approach and a combination of technical excellence and high quality service we can develop long-lasting partnerships and become our clients' solicitor of choice.

Purpose of job

We are recruiting for a HR Administrator to come and join our friendly team on a full time, permanent basis at our centrally located Ipswich office, where you will provide comprehensive and effective administrative support to the HR team.

Accountabilities

The successful HR Administrator will support the HR team as required in the administration provision and query management of the following activities in relation to  day to day running of the HR function, including:

New Starters

  • Draft employment contracts for junior staff members
  • New starter process ensuring that all required documentation has been received, updating electronic HR files, organising a ‘buddy’ and sending a welcome email with log-ins and communicating induction.
  • Employment vetting checks, including references, SRA checks and right to work, ensuring compliant to the level set by Birketts

Cascade (HR System)

  • Prepare reports for holiday, cancel /amend holiday requests
  • Log sickness and ensure completion of employee certification process
  • Ad-hoc reports as necessary

Leavers

  • Assist HR Officers with the leaver process to ensure that the information is processed in a timely manner
  • Respond to all employer reference requests.

General

  • Make-up and maintain electronic employee files and archive when appropriate
  • Provide administrative support on HR projects as required
  • Administration of the firms benefits for car park, eye care, gym membership and season ticket loans
  • Production of scheduled and ad hoc letters e.g. probation confirmation, ad hoc award letters
  • Assist with the administrative elements of our Trainee Solicitor training programme e.g. collating new starter information, processing 6 monthly team changes

This list is not exhaustive and the duties may vary from time to time, according to circumstances.

Skills
  • Experience of providing a customer driven administration service
  • Able to demonstrate excellent customer facing skills and interact positively with multiple stakeholders at all levels within the firm
  • Ability to work at a fast pace but still have a high level of attention to detail and accuracy
  • Excellent written and verbal communication skills with the ability to multi task and work to tight deadlines
  • Strong planning and organisational skills with a ‘can-do’ approach to managing a varying workload
  • IT Literate.
Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.

Core Benefits

  • 25 days holiday (FTE) plus Bank Holidays
  • Long Service holiday award – 1 extra week every 10 years continuous service
  • Private Healthcare with BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance   - 4 x salary / Permanent Health Insurance
  • Paid ESG day (Environmental, Social and Governance)
  • Enhanced Maternity/Paternity Leave
  • Subsidised gym membership
  • Electric car scheme
  • Eye Care Voucher
  • Agile Working Policy
  • Dress for your Day Policy

Birketts is a flexible business which has embraced a hybrid working model where our

colleagues enjoy a mix of home and office working. We welcome applications from

people looking for flexible, agile and part time roles and we are happy to explore your

preferred working patterns as part of your application.